Executive Summary and Introduction

=Introduction=

The Automated Procurement System (APS) was envisioned to solve the issues with the availability of inventory materials and equipment at Repsol Trinidad and Tobago (RTT), particularly for their off-shore projects. The offshore industry requires timely delivery of materials to have the jobs done as soon as possible to minimize the losses incurred. In the oil sector, time is worth millions of dollars; therefore in an attempt to reduce the losses of having projects put on hold due to lack of availability of inventory, caused by delays in replenishment of parts. This proposed APS will allow for the merging of the purchasing process with a much needed functionality that would decrement the material count as soon as they are scanned out of the store room. This subtracting can will possibly ensure that a lower threshold can be set to initiate the items to be re-ordered.

The proposed APS would generate an order for the stocks to be replenished as soon as it enters a set threshold value. This is automatic which saves time and has the cost benefit of not having to employ staff to constantly track and log inventory.

The APS would provide positive impacts for all of RTT’s projects, particularly in the delivery of its scope, time, cost, and quality. This will also indirectly impact on RTT’s management of its human resource, its management risk, communication, and procurement practices, as well as its in intergatrion of resources.

Human resource and resource integration can be more effectively managed with an implemented APS. When the inventory is capable of meeting the demands if RTT at all times then by structuring the labour and machinery the company would have a greater throughput. The effort spent in procurement would now be reduced through the use of the APS; which can allow those individuals to be better utilized either in human resource, communications, resource integration or risk management. The aforementioned categories of management can shape the performance of the firm, so that the jobs would not be lost with the implementation of the APS, rather these jobs would be repositioned to a more needed management function for RTT. This in turn would give RTT a competitive edge to have efficient management to fuel the company’s drive to move forward. This statement is supported by the fact that the scope, cost, time and quality requirements of all RTT’s projects can be managed by a larger team with a broader skill set, which can be advantageous in meeting project deliverables.

The expanded knowledge base interacting in project management for RTT, the efficiency of the APS system and the cost benefits lead to the development of this project plan for the implementation of the the APS at RTT by November 27th 2012.